After navigating to the “Knowledge Base” section, you will be directed to the main page, where you can create your own folders, documents, or import pre-existing ones.

To make navigation between documents easier, we recommend creating folders to store your files. This will help organize them by categories, topics, or other criteria, making the search and access to the required documents much more convenient.

To create a folder, simply click on the “Create Folder” button.

After that, a folder creation window will open, where you need to specify the folder’s name and click the “Create” button.

If you already have a created folder, you can add other folders to it, making it a “Parent Folder” that will contain all the others. To do this, in the folder creation window, you need to select the “Parent Folder.” For example, if you have a folder named “Information for Sales Department” and you want to add a new folder “Sales Plan” to it, you need to go to the folder creation window and specify which folder you want to add it to.

And now, the folder “Sales Plan” will be located within the Parent Folder “Information for Sales Department.”

You can edit, delete, and share your folders.

To do this, click on the three dots located to the right of your folder. A window will open, allowing you to choose one of these actions.

​Share: you can share this folder with specific individuals, groups, or departments.

Edit: the ability to change the folder’s name or select a different parent folder.

Move: you can move the folder to another folder.

Delete: you can permanently remove the folder from the system.
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To create a document on the main page, click the “Create Document” button, give it a name, and select the folder where it will be stored.

When you open a document, you will be redirected to a page where you can add the necessary information and edit it (similar to using Microsoft Word).

In the editing toolbar, there is also an artificial intelligence feature that offers three options:

1. Rephrase – Adjusts the selected text to make it clearer or more concise.

2. Make Longer – Expands the text, adding more detail for better comprehension.

3. Make Shorter – Condenses the text to focus on the main ideas and avoid unnecessary repetition.

These options can greatly simplify working with text, allowing you to quickly adapt it for specific needs, eliminate redundancies, or add details for clarity.

To use these features, simply highlight the desired text and select the corresponding option in the toolbar.

Additionally, the document page includes a convenient “Translations” feature that allows you to translate the entire file into various languages.

You can select one or multiple languages. For example, choose English, French, and Spanish. Now, to translate the text, simply click on one of the selected languages.

This allows you to instantly see the document in the desired language, making it easier to work with multilingual content.

Now the text is translated into Spanish. To return to Ukrainian, simply click on “English.”

After completing the document editing, you can save it as a draft (in this case, the file will be visible only to the administrator) or publish it if the document is ready and should be accessible to employees.

You can share the document, move it to another folder, or delete it.

If you already have a ready-made document, you can import it into the system using the “Import” option. Once imported, the document will appear on your panel, and you can move it to the desired folder using the “Move” function.
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Documents can be imported in 2 formats: Doc and Docx.